All Things Financial
for Schools
Its what we do
Our Services
We can tailor our services to meet your needs, as and when you need it.
Annual Accounts
​Preparation of Annual Financial Statements
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An online submission portal where you can upload relevant documents as they arise, avoiding the rush in February & March.
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Xero Workpapers designed specifically for schools and ease of audit process which provide reconciliation of all key items.
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Financial Statements in MOE format (Kiwi Park) delivered on time to auditors to meet statutory deadlines.
Liaison with Auditors
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Experienced auditors on our team to translate the "audit-speak".
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Prompt and professional management of any audit queries.
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Undertake audit adjustments "on time, every time" in conjunction with client schools.
Processing & Monthly reporting
Processing, Reporting & Budgets
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Flexibility to be as hands-on or hands-off as required.
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Assistance with Hubdoc/Xero input and bill payments.
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Transaction review for correct accounting.
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Customisable monthly reporting for the board with commentary outlining key points of focus and review of progress against budget(s).
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GST reconciliation and review
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Assistance with and/or review of budget setting process.
Other financial services​​
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Review of your financial position and performance including commentary on available funds.
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Review of implementation of auditor recommendations.
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Financial procedure review including assistance with development of systems and processes.
Training & educating
​Board Consultation
We are able to provide the below items either in person or via Zoom/Teams/Google Meet.
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Board training in:
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General financial literacy.
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Key aspects of board reports.
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Financial decision making for big ticket projects.
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Governance vs. Management
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Statutory responsibilities, financial or otherwise.
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Other aspects as requested.
Finance team training
This can be provided in a 1-to-1 environment or as a regional group where additional knowledge is shared.
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In any of our tools - Xero, Hubdoc, ApprovalMax & Trax.
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Integration of SMS systems into Xero.
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Day-to-day and month-end reconciliation requirements using Xero.
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End of year preparation process for Financial Statements.
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Other aspects as requested.
All those extra things
Chart of Accounts​
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​Chart of Accounts design & implementation (specific to Schools using Xero).
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Review of report codes fit into pre-set Xero report layouts.
Xero report design and development
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For specific board, principal or HOD requirements.
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To assist with monthly reconciliations and system checks.
Implementation of Xero Tracking for HOD and Activity Reporting
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Design and implementation of Xero tracking (reduces number of Xero codes).
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Through Trax, instant one-touch emailed reports can be created for HOD's on request without data manipulation.
Tools WE use to make YOUR life easier
Xero
Online accounting software
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​- See your finances in real-time in one place.
- Balance the books with a click
- Minimise your paper
- Automate your processes
- Save time and stop chasing payments
Hubdoc
Your online filing cabinet and bill processing system
​Bills/Invoices are emailed, scanned or uploaded directly into Hubdoc. It extracts key information from your receipts, invoices and bills.
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No more data entry - No more filing invoices - Go Paperless
Approval Max
Online tool for review and approval of bills
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- Done easily with multi-step and multi-role approvals
- Transparency and control throughout the approval process
- Approval audit report is attached to transactions in Xero (auditors love this!)
- Stay Paperless
Trax - our own tailor made app
HOD/Departmental reporting with a couple of clicks
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- Reports are created using tracking categories and tracking budgets in Xero
- Trax allows HOD reports to be emailed out direct to HOD's. No manipulation required
- Reports can be downloaded in excel and PDF for review at any time