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All Things Financial
for Schools

Its what we do

 

Our Services

We can tailor our services to meet your needs, as and when you need it.

Annual Accounts

Preparation of Annual Financial Statements

  • An online submission portal where you can upload relevant documents as they arise, avoiding the rush in February & March.

  • Xero Workpapers designed specifically for schools and ease of audit process which provide reconciliation of all key items.

  • Financial Statements in MOE format (Kiwi Park) delivered on time to auditors to meet statutory deadlines.


Liaison with Auditors

  • Experienced auditors on our team to translate the "audit-speak".

  • Prompt and professional management of any audit queries.

  • Undertake audit adjustments "on time, every time" in conjunction with client schools.

Processing & Monthly reporting

Processing, Reporting & Budgets

  • Flexibility to be as hands-on or hands-off as required.

  • Assistance with Hubdoc/Xero input and bill payments.

  • Transaction review for correct accounting.

  • Customisable monthly reporting for the board with commentary outlining key points of focus and review of progress against budget(s).

  • GST reconciliation and review

  • Assistance with and/or review of budget setting process.


Other financial services

  • Review of your financial position and performance including commentary on available funds.

  • Review of implementation of auditor recommendations.

  • Financial procedure review including assistance with development of systems and processes.

Training & educating

Board Consultation

We are able to provide the below items either in person or via Zoom/Teams/Google Meet.

Board training in:

  • General financial literacy.

  • Key aspects of board reports.

  • Financial decision making for big ticket projects.

  • Governance vs. Management

  • Statutory responsibilities, financial or otherwise.

  • Other aspects as requested.


Finance team training

This can be provided in a 1-to-1 environment or as a regional group where additional knowledge is shared.

  • In any of our tools - Xero, Hubdoc, ApprovalMax & Trax.

  • Integration of SMS systems into Xero.

  • Day-to-day and month-end reconciliation requirements using Xero.

  • End of year preparation process for Financial Statements.

  • Other aspects as requested.

All those extra things

Chart of Accounts

  • Chart of Accounts design & implementation (specific to Schools using Xero).

  • Review of report codes fit into pre-set Xero report layouts.


Xero report design and development

  • For specific board, principal or HOD requirements.

  • To assist with monthly reconciliations and system checks.


Implementation of Xero Tracking for HOD and Activity Reporting

  • Design and implementation of Xero tracking (reduces number of Xero codes).

  • Through Trax, instant one-touch emailed reports can be created for HOD's on request without data manipulation.

 

Tools WE use to make YOUR life easier

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Xero

Online accounting software

- See your finances in real-time in one place.

- Balance the books with a click

- Minimise your paper

- Automate your processes

- Save time and stop chasing payments

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Hubdoc

Your online filing cabinet and bill processing system

Bills/Invoices are emailed, scanned or uploaded directly into Hubdoc. It extracts key information from your receipts, invoices and bills.

 - No more data entry

 - No more filing invoices

 - Go Paperless

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Approval Max

Online tool for review and approval of bills

- Done easily with multi-step and multi-role approvals

- Transparency and control throughout the approval process

- Approval audit report is attached to transactions in Xero (auditors love this!)

- Stay Paperless

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Trax - our own tailor made app

HOD/Departmental reporting with a couple of clicks

- Reports are created using tracking categories and tracking budgets in Xero

- Trax allows HOD reports to be emailed out direct to HOD's. No manipulation required

- Reports can be downloaded in excel and PDF for review at any time

 

Contact us now for a no obligation, no cost discussion.

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